The Hidden Risk of Conferences No One Talks About
In conferences dealing with governance, risk, ethics, AI, and the future of work, there is one risk that is rarely mentioned, yet absolutely critical:
Technical uncertainty.
When speakers address sensitive, strategic topics, there is no room for:
- microphone failures
- unreadable screens
- visual delays
- awkward pauses
Silence, clarity, and reliability are not “technical details”.
They are conditions for credibility.
This is exactly why Impact Production Group was approached to support the IIA Mauritius Annual Conference 2025, held at The Ravenala Attitude Hotel.
Behind the Scenes Is Where Confidence Is Built
Long before delegates arrived, IPG’s technical teams were already at work.
Not to “install equipment”, but to eliminate uncertainty.
Behind the scenes, this meant:
- mapping speaker movements
- anticipating transitions between panels
- rehearsing screen switching and cue timing
- stress-testing sound levels for long-format sessions
The goal was simple:
Speakers should never have to think about technology; only about their message.
A Conference Is a Live System, Not a Static Setup
One of the biggest misconceptions about conferences is that once the setup is done, the job is finished.
In reality:
- speakers change slides last minute
- formats evolve during the day
- moderators adapt timing
- energy in the room shifts
IPG’s backstage role was to stay invisible but fully alert, ready to adjust without disrupting the flow.
That’s what professional BTS work looks like: anticipation, not reaction.
Why BTS Technical Work Matters to Organisers
For organisers, technical reliability delivers:
- credibility
- calm
- control
For speakers, it delivers:
- confidence
- focus
- authority
And for delegates, it delivers something intangible but essential: trust in the event itself.
A Word of Thanks
This conference was made possible by:
- the trust of the Institute of Internal Auditors (IIA) Mauritius
- the professionalism of the organising teams
- and the dedication of IPG’s technical crew working quietly, precisely, relentlessly
